Thank you so much for agreeing to volunteer for our annual Swimming with the Big Fish signature Luncheon. This is our 7th year to present this event, and we are super excited for our guests to see the JA mission live and in-person. The spirit of Free Enterprise is what is known as the heart of the economy. We truly appreciate your assistance in making this event a success.
Volunteer Roles & Responsibilities
Set Up – Will arrive at 8:30AM to set up the venue. Supplies were delivered to the venue prior to the event.
Parking & Directionals- Colorful Fish Sticks will provide visuals for guests to follow to the Convention area.
Registration Booth- Guests will have received their table numbers prior to the event. There will be a guest list at the Registration Booth you can cross reference and then provide guests with a Table card. Guests are registered by their Last name and/or the Company that purchased the table.
Ballroom Assistants- Attendants will have the large Table Diagram and Table Cards for guests reminding them of their designated seats.
Souvenir Sales - Record Sales of souvenirs. The Square Reader will be set up on cellular phones so that guests can tap or scan the QR code to purchase the souvenir necklace or shark pin before the event. You will have a box of necklaces and pins under your station. There will be a manning that the Souvenirs will be stationed.
Auction Spotter/Pledge Hawk – The Ballroom will be divided into sections and each person will have a number of tables they are responsible for. During the “Matching” gift opportunity, guests might feel inclined to make a pledge and we need to record the information. You are asked to go up to the guest and document their Table#, name, phone number and pledge amount. Let them know that our Development Team will follow up.
Silent Auction “Vanna White” - Engage and encourage Silent Auction browsing. Assist with platform registration.
VIP Reception Set Up- Transfer of balloons and room decor for setting up the reception lounge.
Set Up 04/01 Set Up 04/02
Step & Repeat Banners/Boards Signage
Table – Programs, Donor Cards/Pen & Host Envelope Registration Souven
